Program Specialist
Summary This position is organizationally aligned as part of the Health Administration Services (HAS) and reports to the Supervisory Enrollment Coordinator within the Montana VA Health Care System (MTVAHCS).
Responsibilities Duties include, but are not limited to:
Serves as technical resource to the department personnel on travel.
Prepares travel authorizations and vouchers using automated systems and software.
Analyzes current administrative processes and to suggest efficient alternatives and identify redundancies.
Ensures all items on the inventory list are appropriately identified as government property, inventories, and report of surveys.
Tracks property acquisitions, transfers, and disposals; prepares forms to report self-excess and surplus property.
Serves as back-up timekeeper for personnel within the service.
Assists with ensuring all personnel are coded and mapped correctly.
Coordinates recurring meetings, which includes insuring all parties are aware of scheduled meeting times and locations; all parties have received proposed agenda; presenters are aware of their scheduled presentation time; presentation materials are assembled and available; and compose minutes for approval.
Assists Administrative Officer with hiring packets; assembles documentation, schedules interviews, and conducts reference checks as needed.
Uses computers and software applications for data collection, analysis, and collating.
Prepares reports, forms, and tabular material.
Remains aware of Administrative Officer duties, processes, and status of staffing actions.
Work Schedule:
Monday - Friday, 8:
00am - 4:
30pm Remote:
Not Authorized Telework:
VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies.
This position may be authorized for telework.
Telework eligibility will be discussed during the interview process.
Position Description/PD#:
Program Specialist/PD12778A Relocation/Recruitment Incentives:
Not Authorized Permanent Change of Station (PCS):
Not Authorized Financial Disclosure Report:
Not Required Requirements Conditions of Employment You must be a U.
S.
Citizen to apply for this job All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment.
Applicants who refuse to be tested will be denied employment with VA.
Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See Additional Information below for details.
Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/11/2023.
Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.
For a GS -09 position you must have served 52 weeks at the GS-07.
The grade may have been in any occupation, but must have been held in the Federal service.
An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.
If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.
In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS- 07 in the normal line of progression for the occupation in the organization.
Examples of specialized experience would typically include, but are not limited to:
Applying analytical and evaluative methods and techniques to issues or studies concerning the efficiency and effectiveness of HAS.
Demonstrating experience with the application of change management and efficiency methods to guide the implementation of new programs and development of best practices.
Adapting analytical techniques and evaluation criteria to the measurement and improvement of program effectiveness and/or organizational productivity.
Conducting interviews with supervisors and employees to obtain information about organizational missions, functions, and work procedures.
Analyzing analytical and evaluative technique and analysis of data to make quantitative and qualitative evaluations for the preparation of narrative and statistical reports of findings.
OR, Education:
Applicants may substitute education for the required experience.
To qualify based on education for this grade level you must have successfully completed a Master's (or equivalent graduate degree such as LL.
B.
or J.
D.
as specified in qualification standards or individual occupational requirements) in a course of study that directly reflects the job-related KSAs/competencies necessary to satisfy the minimum qualifications and perform the duties of the position, if related that demonstrates the knowledge, skills, and abilities necessary to do the work of this position.
NOTE:
Transcripts must be submitted with application.
Education cannot be credited without documentation.
OR, Combination:
Applicants may also combine education and experience to qualify at this level.
You must have an combination of specialized experience and education beyond post-high school education and experience may be used to meet total qualification requirements for the grade levels specified in the table, and may be computed by first determining the applicant's total qualifying experience as a percentage of the experience required for the grade level; then determining the applicant's education as a percentage of the education required for the grade level; and then adding the two percentages.
GS-09 NOTE:
If using education combined with specialized experience to qualify, a copy of your transcript is required.
You will be rated on the following Competencies for this position:
Administration and Management Analysis and Problem Solving Information Management Personnel and Human Resources Technology Application Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.
g.
, Peace Corps, AmeriCorps) and other organizations (e.
g.
, professional; philanthropic; religions; spiritual; community; student; social).
Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
You will receive credit for all qualifying experience, including volunteer experience.
Note:
A full year of work is considered to be 35-40 hours of work per week.
Part-time experience will be credited on the basis of time actually spent in appropriate activities.
Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements:
The work is primarily sedentary, although some slight physical effort may be required.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.
opm.
gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Note:
Only education or degrees recognized by the U.
S.
Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.
You can verify your education here:
http:
//ope.
ed.
gov/accreditation/.
If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
For further information, visit:
http:
//www.
ed.
gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.
html.
Additional Information The Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies.
To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy.
To be well-qualified:
applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job.
Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http:
//www.
opm.
gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
This job opportunity announcement may be used to fill additional vacancies.
Pursuant to VHA Directive 1193.
01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.
e.
, medical, religious or pregnancy).
VHA HCPs do not include remote workers who only infrequently enter VHA locations.
If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date.
The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.
If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.
Recommended Skills Technical Support Desktop Support Computer Hardware Help Desk Support Microsoft Windows Xp Peripheral Estimated Salary: $20 to $28 per hour based on qualifications.
Responsibilities Duties include, but are not limited to:
Serves as technical resource to the department personnel on travel.
Prepares travel authorizations and vouchers using automated systems and software.
Analyzes current administrative processes and to suggest efficient alternatives and identify redundancies.
Ensures all items on the inventory list are appropriately identified as government property, inventories, and report of surveys.
Tracks property acquisitions, transfers, and disposals; prepares forms to report self-excess and surplus property.
Serves as back-up timekeeper for personnel within the service.
Assists with ensuring all personnel are coded and mapped correctly.
Coordinates recurring meetings, which includes insuring all parties are aware of scheduled meeting times and locations; all parties have received proposed agenda; presenters are aware of their scheduled presentation time; presentation materials are assembled and available; and compose minutes for approval.
Assists Administrative Officer with hiring packets; assembles documentation, schedules interviews, and conducts reference checks as needed.
Uses computers and software applications for data collection, analysis, and collating.
Prepares reports, forms, and tabular material.
Remains aware of Administrative Officer duties, processes, and status of staffing actions.
Work Schedule:
Monday - Friday, 8:
00am - 4:
30pm Remote:
Not Authorized Telework:
VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies.
This position may be authorized for telework.
Telework eligibility will be discussed during the interview process.
Position Description/PD#:
Program Specialist/PD12778A Relocation/Recruitment Incentives:
Not Authorized Permanent Change of Station (PCS):
Not Authorized Financial Disclosure Report:
Not Required Requirements Conditions of Employment You must be a U.
S.
Citizen to apply for this job All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment.
Applicants who refuse to be tested will be denied employment with VA.
Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See Additional Information below for details.
Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/11/2023.
Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.
For a GS -09 position you must have served 52 weeks at the GS-07.
The grade may have been in any occupation, but must have been held in the Federal service.
An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.
If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.
In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS- 07 in the normal line of progression for the occupation in the organization.
Examples of specialized experience would typically include, but are not limited to:
Applying analytical and evaluative methods and techniques to issues or studies concerning the efficiency and effectiveness of HAS.
Demonstrating experience with the application of change management and efficiency methods to guide the implementation of new programs and development of best practices.
Adapting analytical techniques and evaluation criteria to the measurement and improvement of program effectiveness and/or organizational productivity.
Conducting interviews with supervisors and employees to obtain information about organizational missions, functions, and work procedures.
Analyzing analytical and evaluative technique and analysis of data to make quantitative and qualitative evaluations for the preparation of narrative and statistical reports of findings.
OR, Education:
Applicants may substitute education for the required experience.
To qualify based on education for this grade level you must have successfully completed a Master's (or equivalent graduate degree such as LL.
B.
or J.
D.
as specified in qualification standards or individual occupational requirements) in a course of study that directly reflects the job-related KSAs/competencies necessary to satisfy the minimum qualifications and perform the duties of the position, if related that demonstrates the knowledge, skills, and abilities necessary to do the work of this position.
NOTE:
Transcripts must be submitted with application.
Education cannot be credited without documentation.
OR, Combination:
Applicants may also combine education and experience to qualify at this level.
You must have an combination of specialized experience and education beyond post-high school education and experience may be used to meet total qualification requirements for the grade levels specified in the table, and may be computed by first determining the applicant's total qualifying experience as a percentage of the experience required for the grade level; then determining the applicant's education as a percentage of the education required for the grade level; and then adding the two percentages.
GS-09 NOTE:
If using education combined with specialized experience to qualify, a copy of your transcript is required.
You will be rated on the following Competencies for this position:
Administration and Management Analysis and Problem Solving Information Management Personnel and Human Resources Technology Application Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.
g.
, Peace Corps, AmeriCorps) and other organizations (e.
g.
, professional; philanthropic; religions; spiritual; community; student; social).
Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
You will receive credit for all qualifying experience, including volunteer experience.
Note:
A full year of work is considered to be 35-40 hours of work per week.
Part-time experience will be credited on the basis of time actually spent in appropriate activities.
Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements:
The work is primarily sedentary, although some slight physical effort may be required.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.
opm.
gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Note:
Only education or degrees recognized by the U.
S.
Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.
You can verify your education here:
http:
//ope.
ed.
gov/accreditation/.
If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
For further information, visit:
http:
//www.
ed.
gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.
html.
Additional Information The Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies.
To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy.
To be well-qualified:
applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job.
Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http:
//www.
opm.
gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
This job opportunity announcement may be used to fill additional vacancies.
Pursuant to VHA Directive 1193.
01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.
e.
, medical, religious or pregnancy).
VHA HCPs do not include remote workers who only infrequently enter VHA locations.
If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date.
The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.
If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.
Recommended Skills Technical Support Desktop Support Computer Hardware Help Desk Support Microsoft Windows Xp Peripheral Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
