Program Support Assistant
Fort Harrison, MT Fort Harrison, MT Full-time Full-time $46,696 - $60,703 a year $46,696 - $60,703 a year 9 hours ago 9 hours ago 9 hours ago Duties Duties include, but are not limited to:
Serves as the primary timekeeper for the Health Administration Service.
Coordinates the safe operation and maintenance of all vehicles and equipment; ensures maintenance records are kept on all vehicles and pieces of equipment assigned.
Coordinates the scheduling of Service-related events, making conference room reservations, sending calendar invites and developing agendas.
Maintain confidentiality in communicating sensitive information and in handling confidential materials; complies with all acquisition regulations, as well as all federal VA and local policies and procedures to support the organization's mission and needs.
Reviews documents, reports and program applications for omissions and inconsistencies; proofreads/edits materials distributed by the specific program areas assigned to ensure that established rules of punctuation and grammar are followed.
Reviews, analyzes and interprets incoming requests; recommends appropriate action or suggests appropriate alternatives, based on knowledge of internal operations, budgetary constraints and work priorities.
Fosters good public relations when interpreting philosophy, policies/procedures, goals and objectives to staff, community agencies and the public; serves as Service liaison to external and internal stakeholders.
Communicates through written documents, electronic communication, telephone and face to face with all stakeholders while providing excellent customer service.
Attends meetings of appropriate Boards/Committees as delegated, with ability to respond to questions concerning related Service issues, and to report meeting content to supervisor; take meeting minutes and collect applicable information, follow-up and update meeting agenda items as necessary for future committee meetings/boards.
Serves as the primary point-of-contact on daily contract issues for Health Administration Service and is the alternate/backup Contracting Officer Representative (COR) for any structural changes to contracts or negotiating managerial topics requiring decision-making.
Creates, processes and tracks purchase orders for all Health Administration Service activities; manages fund control points associated and maintains running inventories of program and office supplies and equipment.
Tracks financial, personnel, supply and other administrative transactions as the documentation flows through the Service in both electronic and paper form; identifies and recommends ways of eliminating, combining, simplifying and improving procedures and processes.
Work Schedule:
Monday-Friday, 8:
00am-4:
00pm Position Description Title/PD#:
Program Support Assistant/PD13332A Physical Requirements:
The work is mostly sedentary.
Typically, the employee sits comfortably to do the work.
However, there may be some walking, standing, bending and lifting of equipment less than forty pounds.
No special physical demands are required to perform the work.
Requirements Conditions of Employment You must be a U.
S.
citizen to apply for this job Subject to a background/suitability investigation May serve a probationary period Selective Service Registration is required for males born after 12/31/1959 A complete application package; Resume, Transcripts, etc.
Selected applicants will be required to complete an online onboarding process Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement.
GS-7 grade level:
One year of specialized experience (equivalent to the GS-6 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization.
Specialized experience includes:
ability to work under pressure, prioritize and carry-out multiple assignments simultaneously; knowledge of accepted practices in communications (i.
e.
, writing, editing, and organizing for logical, effective presentation); skill in effective oral and written communication to provide instruction, administer special projects and report findings to a varied audience; ability to extract information from various sources (US Bank, VATAS, GSA databases, etc.
), choosing and using appropriate analytical tools and statistical methodologies; mastery skill level in established rules of grammar and punctuation; ability to analyze and solve problems in a positive, goal-oriented manner and to make clear well defined recommendations; knowledge of the complex record keeping requirements according to the National Records Control Schedule and VA Handbook 6300.
1, Records Management Procedures; knowledge of commercial and federal transportation industry practices and procedures and the established regulations, requirements and techniques related to non-tactical and Government Services Agency (GSA) fleet management programs; ability to organize and prioritize work to meet deadlines for timely submittal of payroll data; knowledge of use of computers, VATAS Timekeeper's package and stand-alone, to collect and assemble data for statistical and administrative reports, and to input electronic timecards for payroll; skill in planning, determining priorities, problem-solving and organization knowledge of VA regulations, manuals, directives, VISN directives and healthcare system policies and all other VA publications; advanced skills in typing, calculator and personal computer; skill and practical experience in using computer software programs designed to compile and analyze data, develop reports and prepare written materials (i.
e.
, Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Adobe Creative Suite, Outlook and VISTA); advanced knowledge and skill of government purchase card operations and advanced skills in purchase card orders and reconciliations according to established regulations and directives; thorough understanding of customer service principles and team concepts; ability to maintain the highest degree of confidentiality in all matters relating to the performance of all sensitive aspects of the position.
There is no educational substitution for the GS-7 level.
Education This job does not have an education qualification requirement.
Additional information VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies.
This position may be authorized for telework based on the needs of the agency.
Telework eligibility will be discussed during the interview process.
The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies.
To be well-qualified, applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors if applicable, and must be proficient in most of the requirements of the job.
Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website which can be found at https:
//www.
opm.
gov/.
Receiving Service Credit for Earning Annual (Vacation) Leave:
Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.
VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service.
This credited service can be used in determining the rate at which they earn annual leave.
Such credit must be requested and approved prior to the appointment date and is not guaranteed.
This job opportunity announcement may be used to fill additional vacancies.
If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.
Benefits A career with the U.
S.
government provides employees with a comprehensive benefits package.
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Opens in a new windowLearn more about federal benefits.
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.
Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC.
WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Applicants will be referred in the order in which they were received.
Benefits A career with the U.
S.
government provides employees with a comprehensive benefits package.
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Opens in a new windowLearn more about federal benefits.
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.
Contact the hiring agency for more information on the specific benefits offered.
Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits.
Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee.
You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Documents Accepted:
Cover Letter Resume Separation Notice (RIF) SF-50/ Notification of Personnel Action Documents Required:
Resume Please review the above list(s) to ensure you have included all necessary documents required for your application.
Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees).
You will not be contacted for additional information.
Applicants will be deemed ineligible if supporting documentation is not submitted.
Veterans' Preference:
Since the Direct-Hire Recruitment Authority is being used, traditional Veterans' Preference rules do not apply.
Qualified veterans will, however, be given full consideration for this position.
Applications are accepted online.
Applying online will allow you to review and track the status of your application.
How to Apply All applicants are encouraged to apply online.
To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section.
The complete application package must be submitted by 11:
59 PM (EST) on 08/25/2023 to receive consideration.
To preview the questionnaire click https:
//apply.
usastaffing.
gov/ViewQuestionnaire/12080804.
1.
To begin, click Apply Online to create a USAJOBS account or log in to your existing account.
Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
2.
Click Submit My Answers to submit your application package.
NOTE:
It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
To verify your application is complete, log into your USAJOBS account, https:
//my.
usajobs.
gov/Account/Login, select the Application Status link and then select the More Information link for this position.
The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.
Your uploaded documents may take several hours to clear the virus scan process.
To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement.
You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
Agency contact information Ruthie Diaz Phone (303) 202-8660 Email email protected Address Fort Harrison VA Medical Center 3687 Veterans Drive Fort Harrison, MT 59636 US Next steps After the vacancy announcement closes, applicants are evaluated to ensure qualification and eligibility requirements are met.
After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email.
Fair and Transparent The Federal hiring process is set up to be fair and transparent.
Please read the following guidance.
Equal Employment Opportunity (EEO) Policy Reasonable accommodation policy Financial suitability Selective Service New employee probationary period Signature and false statements Privacy Act Social security number request Required Documents Documents Accepted:
Cover Letter Resume Separation Notice (RIF) SF-50/ Notification of Personnel Action Documents Required:
Resume Please review the above list(s) to ensure you have included all necessary documents required for your application.
Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees).
You will not be contacted for additional information.
Applicants will be deemed ineligible if supporting documentation is not submitted.
Veterans' Preference:
Since the Direct-Hire Recruitment Authority is being used, traditional Veterans' Preference rules do not apply.
Qualified veterans will, however, be given full consideration for this position.
Applications are accepted online.
Applying online will allow you to review and track the status of your application.
Help This job is open to Career transition (CTAP, ICTAP, RPL) Federal employees who meet the definition of a surplus or displaced employee.
The public U.
S.
Citizens, Nationals or those who owe allegiance to the U.
S.
Clarification from the agency ALL US CITIZENS DIRECT HIRE AUTHORITY:
This position is being filled using Direct-Hire Authority (5 CFR 337.
201) for this occupation.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Serves as the primary timekeeper for the Health Administration Service.
Coordinates the safe operation and maintenance of all vehicles and equipment; ensures maintenance records are kept on all vehicles and pieces of equipment assigned.
Coordinates the scheduling of Service-related events, making conference room reservations, sending calendar invites and developing agendas.
Maintain confidentiality in communicating sensitive information and in handling confidential materials; complies with all acquisition regulations, as well as all federal VA and local policies and procedures to support the organization's mission and needs.
Reviews documents, reports and program applications for omissions and inconsistencies; proofreads/edits materials distributed by the specific program areas assigned to ensure that established rules of punctuation and grammar are followed.
Reviews, analyzes and interprets incoming requests; recommends appropriate action or suggests appropriate alternatives, based on knowledge of internal operations, budgetary constraints and work priorities.
Fosters good public relations when interpreting philosophy, policies/procedures, goals and objectives to staff, community agencies and the public; serves as Service liaison to external and internal stakeholders.
Communicates through written documents, electronic communication, telephone and face to face with all stakeholders while providing excellent customer service.
Attends meetings of appropriate Boards/Committees as delegated, with ability to respond to questions concerning related Service issues, and to report meeting content to supervisor; take meeting minutes and collect applicable information, follow-up and update meeting agenda items as necessary for future committee meetings/boards.
Serves as the primary point-of-contact on daily contract issues for Health Administration Service and is the alternate/backup Contracting Officer Representative (COR) for any structural changes to contracts or negotiating managerial topics requiring decision-making.
Creates, processes and tracks purchase orders for all Health Administration Service activities; manages fund control points associated and maintains running inventories of program and office supplies and equipment.
Tracks financial, personnel, supply and other administrative transactions as the documentation flows through the Service in both electronic and paper form; identifies and recommends ways of eliminating, combining, simplifying and improving procedures and processes.
Work Schedule:
Monday-Friday, 8:
00am-4:
00pm Position Description Title/PD#:
Program Support Assistant/PD13332A Physical Requirements:
The work is mostly sedentary.
Typically, the employee sits comfortably to do the work.
However, there may be some walking, standing, bending and lifting of equipment less than forty pounds.
No special physical demands are required to perform the work.
Requirements Conditions of Employment You must be a U.
S.
citizen to apply for this job Subject to a background/suitability investigation May serve a probationary period Selective Service Registration is required for males born after 12/31/1959 A complete application package; Resume, Transcripts, etc.
Selected applicants will be required to complete an online onboarding process Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement.
GS-7 grade level:
One year of specialized experience (equivalent to the GS-6 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization.
Specialized experience includes:
ability to work under pressure, prioritize and carry-out multiple assignments simultaneously; knowledge of accepted practices in communications (i.
e.
, writing, editing, and organizing for logical, effective presentation); skill in effective oral and written communication to provide instruction, administer special projects and report findings to a varied audience; ability to extract information from various sources (US Bank, VATAS, GSA databases, etc.
), choosing and using appropriate analytical tools and statistical methodologies; mastery skill level in established rules of grammar and punctuation; ability to analyze and solve problems in a positive, goal-oriented manner and to make clear well defined recommendations; knowledge of the complex record keeping requirements according to the National Records Control Schedule and VA Handbook 6300.
1, Records Management Procedures; knowledge of commercial and federal transportation industry practices and procedures and the established regulations, requirements and techniques related to non-tactical and Government Services Agency (GSA) fleet management programs; ability to organize and prioritize work to meet deadlines for timely submittal of payroll data; knowledge of use of computers, VATAS Timekeeper's package and stand-alone, to collect and assemble data for statistical and administrative reports, and to input electronic timecards for payroll; skill in planning, determining priorities, problem-solving and organization knowledge of VA regulations, manuals, directives, VISN directives and healthcare system policies and all other VA publications; advanced skills in typing, calculator and personal computer; skill and practical experience in using computer software programs designed to compile and analyze data, develop reports and prepare written materials (i.
e.
, Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Adobe Creative Suite, Outlook and VISTA); advanced knowledge and skill of government purchase card operations and advanced skills in purchase card orders and reconciliations according to established regulations and directives; thorough understanding of customer service principles and team concepts; ability to maintain the highest degree of confidentiality in all matters relating to the performance of all sensitive aspects of the position.
There is no educational substitution for the GS-7 level.
Education This job does not have an education qualification requirement.
Additional information VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies.
This position may be authorized for telework based on the needs of the agency.
Telework eligibility will be discussed during the interview process.
The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies.
To be well-qualified, applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors if applicable, and must be proficient in most of the requirements of the job.
Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website which can be found at https:
//www.
opm.
gov/.
Receiving Service Credit for Earning Annual (Vacation) Leave:
Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.
VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service.
This credited service can be used in determining the rate at which they earn annual leave.
Such credit must be requested and approved prior to the appointment date and is not guaranteed.
This job opportunity announcement may be used to fill additional vacancies.
If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.
Benefits A career with the U.
S.
government provides employees with a comprehensive benefits package.
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Opens in a new windowLearn more about federal benefits.
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.
Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC.
WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Applicants will be referred in the order in which they were received.
Benefits A career with the U.
S.
government provides employees with a comprehensive benefits package.
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Opens in a new windowLearn more about federal benefits.
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.
Contact the hiring agency for more information on the specific benefits offered.
Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits.
Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee.
You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Documents Accepted:
Cover Letter Resume Separation Notice (RIF) SF-50/ Notification of Personnel Action Documents Required:
Resume Please review the above list(s) to ensure you have included all necessary documents required for your application.
Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees).
You will not be contacted for additional information.
Applicants will be deemed ineligible if supporting documentation is not submitted.
Veterans' Preference:
Since the Direct-Hire Recruitment Authority is being used, traditional Veterans' Preference rules do not apply.
Qualified veterans will, however, be given full consideration for this position.
Applications are accepted online.
Applying online will allow you to review and track the status of your application.
How to Apply All applicants are encouraged to apply online.
To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section.
The complete application package must be submitted by 11:
59 PM (EST) on 08/25/2023 to receive consideration.
To preview the questionnaire click https:
//apply.
usastaffing.
gov/ViewQuestionnaire/12080804.
1.
To begin, click Apply Online to create a USAJOBS account or log in to your existing account.
Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
2.
Click Submit My Answers to submit your application package.
NOTE:
It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
To verify your application is complete, log into your USAJOBS account, https:
//my.
usajobs.
gov/Account/Login, select the Application Status link and then select the More Information link for this position.
The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.
Your uploaded documents may take several hours to clear the virus scan process.
To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement.
You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
Agency contact information Ruthie Diaz Phone (303) 202-8660 Email email protected Address Fort Harrison VA Medical Center 3687 Veterans Drive Fort Harrison, MT 59636 US Next steps After the vacancy announcement closes, applicants are evaluated to ensure qualification and eligibility requirements are met.
After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email.
Fair and Transparent The Federal hiring process is set up to be fair and transparent.
Please read the following guidance.
Equal Employment Opportunity (EEO) Policy Reasonable accommodation policy Financial suitability Selective Service New employee probationary period Signature and false statements Privacy Act Social security number request Required Documents Documents Accepted:
Cover Letter Resume Separation Notice (RIF) SF-50/ Notification of Personnel Action Documents Required:
Resume Please review the above list(s) to ensure you have included all necessary documents required for your application.
Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees).
You will not be contacted for additional information.
Applicants will be deemed ineligible if supporting documentation is not submitted.
Veterans' Preference:
Since the Direct-Hire Recruitment Authority is being used, traditional Veterans' Preference rules do not apply.
Qualified veterans will, however, be given full consideration for this position.
Applications are accepted online.
Applying online will allow you to review and track the status of your application.
Help This job is open to Career transition (CTAP, ICTAP, RPL) Federal employees who meet the definition of a surplus or displaced employee.
The public U.
S.
Citizens, Nationals or those who owe allegiance to the U.
S.
Clarification from the agency ALL US CITIZENS DIRECT HIRE AUTHORITY:
This position is being filled using Direct-Hire Authority (5 CFR 337.
201) for this occupation.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
